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New York Releases Industry-Specific Reopening Guidelines

5.14.20

New York just issued industry specific guidance for businesses that are preparing to reopen. As previously reported, the state hardest hit by the COVID-19 pandemic is preparing to begin phased business reopenings on a regional basis. Come May 15, regions in the state that hit certain metrics that allow for reopening can begin Phase 1 of the New York Forward reopening plan. 

In Phase 1, businesses in the following industries are permitted to reopen so long as they have a plan in place to protect employees and customers, make the physical workplace safer, and implement processes that lower risk of infection: construction; manufacturing; wholesale trade; retail (for curbside pickup only); agriculture, forestry and fishing. The state has now issued industry specific guidelines that set minimum requirements for “Phase 1” businesses to institute to help protect against the spread of COVID-19 as well as FAQs to address some commonly asked concerns. What do employers need to know about these guidelines?

What Do The Guidelines Entail?

The state has released summary guidelines, detailed guidelines and a business plan template for each of the industries permitted to reopen in Phase 1 of New York Forward, the state’s phased, regional reopening plan. The guidelines are noted to be minimum requirements only, with an employer free to provide additional precautions or increased restrictions. 

Businesses cannot reopen without meeting the minimum state standards, as well as applicable federal requirements, including those set forth by the Americans with Disabilities Act (ADA), Centers for Disease Control and Prevention (CDC), Environmental Protection Agency (EPA) and United States Department of Labor’s Occupational Safety and Health Administration (OSHA). 

While the guidelines vary somewhat across industries, there are generally five categories of that must be addressed: physical distancing, protective equipment, hygiene/cleaning, communication, and screening. New York businesses, including essential businesses, are required to prepare and implement a COVID-19 Health and Safety Plan, which must include the ways in which the business intends to comply with the guidelines to ensure it can safely reopen. The state has provided templates to assist businesses with this endeavor. 

The safety plan must be conspicuously posted in the workplace. Additionally, businesses are required to affirm that they have read and understand their obligations to operate in accordance with the state-issued guidance through a state website

While employers must be sure to read the complete guidance applicable to their industry to ensure compliance, the mandatory guidelines generally include the following:

In addition to the mandatory requirements, each of the industry guidelines include recommended best practices in the five above areas. 

What Else Do Employers Need To Know?

In addition to the industry-specific guidelines, New York has provided answers to some frequently answered questions. Per these FAQs, New York businesses should note the following:

Additionally, the state has made clear the industry guidelines are based on the best-known public health practices, and that the guidelines can and will change frequently. Employers are accountable for staying current with any updates to the industry guidelines, as well as incorporating changes into their business operations and safety plans.

What Should Employers Do?

New York employers preparing to reopen must review the state’s industry specific guidelines, prepare a safety plan and implement the necessary protocols in the workplace. As you begin the process of reopening, you should familiarize yourself with our alert: 5 Steps To Reopen Your Workplace, According To CDC’s Latest Guidance. You should also keep handy our 4-Step Plan For Handling Confirmed COVID-19 Cases When Your Business Reopens in the event you learn of a positive case at your workplace.

For a more thorough analysis of the many issues you may encounter from a labor and employment perspective, we recommend you review our FP BEYOND THE CURVE: Post-Pandemic Back-To-Business FAQs For Employers and our FP Resource Center For Employers. Even if your region has not yet met all seven criteria for re-opening or your business is not a “Phase 1” industry, employers can use this guidance to prepare for an eventual re-opening. Your business can take proactive steps to ensure that it is in the best position to succeed when you can re-open and ensure that your business can remain open with as little disruption as possible.

Conclusion

Fisher Phillips will continue to monitor the rapidly developing COVID-19 situation and provide updates as appropriate.  Make sure you are subscribed to Fisher Phillips’ Alert System to get the most up-to-date information. For further information, contact your Fisher Phillips attorney, any attorney in our New York City office, or any member of our Post-Pandemic Strategy Group Roster.


This Legal Alert provides an overview of a specific developing situation. It is not intended to be, and should not be construed as, legal advice for any particular fact situation.

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